Under the supervision of the Supply Chain Master Data Manager, and according to policies and procedures, the Supply Chain Master Data Specialist I will perform maintenance of the Informatica Master Data Supply Chain Domains, Meditech and HBOC and Lawson Item Masters for both Standards and individual HCIS', and maintain awareness of contracts and pricing agreements via routine interaction with Procurement Services and via utilization of available contracting tools.
Process Request Forms submitted via Service Now, the Specialist I will follow established process flow ensuring items maintained will be consistent with Supply Chain Dictionary guidelines and sound Master Data Management methodologies.
Follow the CHRISTUS Guidelines related to the Health Insurance Portability and Accountability Act (HIPAA), designed to prevent or detect unauthorized disclosure of Protected Health Information (PHI)
Promote a culture of safety for patients and Associates through proper identification, reporting, documentation and prevention of medical errors in a non-punitive environment.
Process Service Now tickets. Ensure requests are processed in a timely and accurate manner according to established Severity Protocol.
Analyze submitted add/change templates to ensure the integrity of the item master will not be compromised by completion of the request. Analysis to include non-allowance of duplicate items, the usage of standardized nomenclature via the use of item naming guidelines, contractual compliance, appropriate usage of EOC and Category codes, and the inclusion of Procedure codes where appropriate.
Identify and document non-contract item add requests thru established processes.
Working knowledge of both clinical and financial environment as related to Healthcare.
Routine interaction with Med Assets CMS module and other contract tools at the system's disposal.
Maintain working knowledge of the contracts to which CHRISTUS is committed.
Maintain regular contact with Procurement Services staff via attendance in regularly scheduled department and contract education meetings.
Review of pre-launch Med Assets Contract Launch Packages. Ensuring contract pricing is reflected in Meditech, conversion related items have been assigned a Meditech Item Number prior to communicating out to the facilities, ensuring ease of conversion.
Contract loads into the various Contract Databases utilized, ensuring a high level of accuracy.
Other duties as assigned by the Supply Chain Master Data Manager.
High School diploma or equivalent required; degree preferred
Excellent Computer skills: Ability to receive minimal direction and become quickly proficient in use of data mining and analysis
Skilled use of Microsoft tools including Excel, Access, Word and Outlook
Meticulous attention to detail with an ability to follow a work plan and data cleansing procedures in a fast paced, team environment. Requires exceptional time management skills.
Two years hands-on experience with the following:
Functional experience exercising Master Data Management (MDM) methodology and techniques
Healthcare service delivery and/or or supply chain and inventory management experience; minimally a frame of reference for supply items common to a hospital / skilled nursing facility environment whether from Material Management (MM), Central Supply (CS), clinical or a reimbursement perspective.
Clinical or MM / CS operations experience and detailed knowledge of supply items, attribute variances, uses, common packaging, hazardous material status identification, common naming conventions or hands on experience in either a MM, CS, inventory, procurement/management, or controls environment.
Excellent Data analysis skills: supply item research, including: web data screening, telephonic vendor interviews, electronic file or vendor/ manufacturer product catalog screening and supply data matching / analysis and item attribute prioritization. Ability to consistently apply item naming conventions and abbreviations utilizing item cleansing guidelines as defined by CHRISTUS team leads.
Database management and report development skills used to customize existing tool functionality for ongoing project needs.
Supply related experience within a healthcare environment
Knowledge of Purchasing, Accounts Payable and Customer Service procedures as normally acquired through Materials Management experience.
C. Licenses, Registrations, or Certifications:
CMRP or MDM certification not required but recommended
CHRISTUS HEALTH is an international Catholic, faith-based, not-for-profit health system comprised of almost more than 600 services and facilities, including more than 60 hospitals and long-term care facilities, 350 clinics and outpatient centers, and dozens of other health ministries and ventures. CHRISTUS operates in 6 U.S. states, Colombia, Chile and 6 states in Mexico. To support our health care ministry, CHRISTUS Health employs approximately 45,000 Associates and has more than 15,000 physicians on medical staffs who provide care and support for patients. CHRISTUS Health is listed among the top ten largest Catholic health systems in the United States.