Vanderbilt Health

Details

Posted:

November 8, 2018

Location:

Nashville, Tennessee

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Salary:

Open

Discipline:

Academic / Research

Description

Program Manager

Requisition Number 1809624

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Click Here To View The VUMC Promise of Discovery

Department/Unit Summary

· Vanderbilt University Medical Center is an institution that has built a strong reputation as a leader in medical education of health professionals, research in biomedical science, and patient care nationwide. Residency training began at Vanderbilt University Medical Center with just 12 residents in 1925. Now Vanderbilt trains over 900 house staff in over 90 residency and fellowship programs. VUMC offers residency experiences in a major teaching facility with diverse patient populations, state-of-the art technology, cutting edge research, and outstanding faculty. The Office of Graduate Medical Education is committed to supporting the trainees, faculty, and staff in our many residency and fellowship programs for new physicians. For more information, please visit: https://ww2.mc.vanderbilt.edu/gme/

Your Role:

· In your rewarding, pivotal role as Program Manager, you will be a part of the central management of Graduate Medical Education. You will work closely with the Senior Associate Dean of Graduate Medical Education in the management of the accreditation aspects for the institutional and program accreditations. Your duties will involve planning, management and tracking of internal reviews of each program, Clinical Learning Environment Reviews, functions of the Graduate Medical Education Committee (and Expansion Subcommittee), which is the decision-making body for Graduate Medical Education at Vanderbilt and the maintenance of policies and procedures manuals. You also will plan and manage large events, including the orientation and onboarding of approximately 300 new residents and fellows annually. Centralized services that cross programs for all house staff such as the Graduate Med Meal Money program are also administered by this role.

KEY RESPONSIBILITIES:

Oversees the creation, coordination and execution of the program.

Provides budgetary management to the program.

Provides training and guidance for individuals supporting the program.

Promotes growth and expansion of the program.

The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES:
PROGRAM MANAGEMENT (INTERMEDIATE): - Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.

PEER LEADERSHIP (INTERMEDIATE): - The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.

FINANCIAL PROCESSES (INTERMEDIATE): - Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.

QUALITY MANAGEMENT (INTERMEDIATE): - Developing a systematic process of checking to see whether a process or service is meeting specific requirements.

NETWORKING (INTERMEDIATE): - Build relationships through industry contacts, professional organizations and individuals.

PROCESS IMPROVEMENT (INTERMEDIATE): - Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.

CORE ACCOUNTABILITIES:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance.

Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment.

Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area.

Team Interaction: Provides informal guidance and support to team members.

CORE CAPABILITIES:

SUPPORTING COLLEAGUES:

Develops Self and Others: Invests time, energy and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas.

Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.

Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.

DELIVERING EXCELLENT SERVICES:

Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.

Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.

Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.

ENSURING HIGH QUALITY:

Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.

Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them.

Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.

MANAGING RESOURCES EFFECTIVELY:

Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.

Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.

Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.

FOSTERING INNOVATION:

Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.

Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.

Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Required:

· Bachelor's Degree

· 3 years of relevant experience

· High attention to detail

· Excellent verbal and written communication skills

***APPLICATION SUBMISSIONS SHOULD INCLUDE A COVER LETTER***

Position Shift:

· Monday-Friday, 8-5; flexibility extended and required based on business needs

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

· US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center ), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training

· Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.

· Becker's Hospital Review: one of the "100 Greatest Hospitals in America"

· The Leapfrog Group: grade "A" in Hospital Safety Score

· National Institutes of Health: among the top 10 grant awardees for medical research in the US

· Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee

· Nashville Business Journal: Middle Tennessee's healthiest employer

· American Hospital Association: among the 100 "Most Wired" medical systems in the US

*CA

Internal Number: 1809624

About Vanderbilt Health

Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period.Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As th...e largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.

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