Associate Clinical Supply Spec

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday.  Vanderbilt's  mission is to advance health and wellness through preeminent programs in patient care, education, and research.

• Our department is responsible updating inventory of over 30 Nursing units which consist of over 60 supply cells by 9:50am daily, to include running 3 Service Centers. 
• On a daily basis the Service Centers can distribute over 600 requests for supplies and equipment throughout the hospital.  Employee will be responsible for delivering supplies and small equipment to all Inpatient Nursing Units and various Clinics. 
• Additional task include low stock and refill of supply cells daily, pulling parcel for Nightshift for appropriate supply cells, assist and respond to stats called overhead, restock of specialty carts to include 126 crash carts, 18 difficult airway bags, 2 pin carts, 12 chest tube bags, 10 central line carts, and 21 pediatric tackle boxes. 
• Responsibilities include cleaning out return bins throughout the supply rooms & supply room maintenance, putting supplies back into inventory and crediting the patient or Nursing Unit as necessary, and routine expiration checks. 
• Utilization of various Materials Management programs is required to research products.  Charge items accordingly by using PMM and POU to the patient or unit upon request

• Provides materials and equipment requested in a timely manner.
• Assembles carts for distribution.
• Ensures supplies are in a clean and safe working condition and environment. Maintains adequate supply in storage locations.
• Cleans, prepares, and tests specialty beds or equipment for safety.
• May capture patient charges for supplies.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES:

EQUIPMENT INSPECTIONS (NOVICE): - Reviews and Inspections is a systematic process of checking to see whether a piece of equipment is meeting specified requirements. 

INVENTORY MANAGEMENT (NOVICE): - Monitors material movement into and out of stock, reconciles inventory balances, and maintains adequate inventory levels.

CUSTOMER SERVICE (NOVICE): - A continuing focus on the needs and requirements of customers, anticipating their needs, remaining sensitive to customers while performing services for them, responsive to customer needs.

CORE ACCOUNTABILITIES:

• Organizational Impact: Performs clearly defined tasks and methods described in detail to achieve standardized solutions that impact own performance with regular guidance.
• Problem Solving/ Complexity of work: Follows a well established process to solve routine problems where solutions are clearly prescribed.
• Breadth of Knowledge: Has basic job knowledge of systems and procedures that are common to own job.
• Team Interaction: Individually contributes to the team.

CORE CAPABILITIES:

SUPPORTING COLLEAGUES (S1):

• - Develops Self and Others: Continuously improves own skills by identifying development opportunities.
• - Builds and Maintains Relationships: Seeks to understand colleagues priorities, working styles and develops relationships across areas.
• - Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner.

DELIVERING EXCELLENT SERVICES (S1):

• - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service.
• - Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns to supervisors in a timely manner.
• - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support.

ENSURING HIGH QUALITY (S1):

• - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards Ensures continuous improvement.
• - Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond.
• - Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department.

MANAGING RESOURCES EFFECTIVELY (S1):

• - Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service.
• - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources.
• - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error.

FOSTERING INNOVATION (S1):

• - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.
• - Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action.
• - Adapts to Change: Embraces change by keeping an open mind to changing plans and incorporates change instructions into own ar

• Job requires High school graduate or GED and 1 year of experience or the equivalent.

•  Stocking and Inventory experience  

6 AM – 6 PM – Rotating day and holidays

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

• US News & World Report:  #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center ), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training
• Truven Health Analytics:  among the top 50 cardiovascular hospitals in the U.S.
• Becker's Hospital Review:  one of the "100 Greatest Hospitals in America"
• The Leapfrog Group:  grade "A" in Hospital Safety Score
• National Institutes of Health:  among the top 10 grant awardees for medical research in the US
• Magnet Recognition Program:  Vanderbilt nurses are the only group honored in Tennessee
• Nashville Business Journal:  Middle Tennessee's healthiest employer
• American Hospital Association:  among the 100 "Most Wired" medical systems in the US

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